Disciplinary Process Overview

If sufficient information is presented in the Incident Report, a letter citing the alleged violation(s) stemming from the incident will be emailed to your Texas Southern University email address. This letter will provide instructions on how to set up the initial meeting, known as a Procedural Interview. Notice is considered “received” upon sending this correspondence to the student’s official Texas Southern University e-mail address. Failure to provide and maintain current addresses with the Registrar or failure to receive an e-mail message because the mailbox is full, or the message is inappropriately forwarded will not constitute good cause for failure to comply with written notices.

You will be scheduled a Procedural Interview with your designated Judicial Administrator to review the allegation. At the procedural interview the Respondent is provided a copy of the Student Code of Conduct, opportunity to read the incident report, and a copy of the Students’ Rights and Responsibilities Respondent Information and Acknowledgment Form. While at the meeting, or within 48 hours of the meeting, you shall choose either a Administrative Conference or a Judicial Committee Hearing. The Judicial Committee Panel aims to adjudicate cases within the jurisdiction of the university and to ensure that all persons appearing before the committee receive a fair and impartial hearing.

Similarly, a Administrative Conference is a one-on-one meeting aiming to adjudicate the case, but between you and the Judicial Administrator directly. Students who fail to select which option they would like within the forty-eight-hour period will be considered to have elected to proceed with a Administrative Conference.

You are entitled to be accompanied and assisted by an advisor. An advisor can be a non-involved student, attorney, parent, faculty member or administrative staff member. An advisor may be an attorney, but one who sits in an advisory capacity. The attorney addresses the Committee only upon permission from the Judicial Administrator. If you wish to have an attorney attend the hearing as their advisor shall notify the Student Conduct & Judicial Affairs office of the attorney’s name and contact information at least three business days prior to the hearing. If your advisor is an attorney, the University may have a University attorney present at the disciplinary hearing. Failure to provide the attorney’s name and contact information three days prior to the hearing will preclude their participation from the hearing. An advisor may not appear in lieu of a respondent.

No. If a you fail to appear; the Judicial Committee or Judicial Administrator will decide the case in your absence. It is recommended that you attend your hearing even if you choose not to present statements or answer questions from the Committee.

Yes. You are responsible for presenting your own case at a conference. Although you may have an advisor present to serve as an advocate at your conference/hearing they cannot represent you or speak on your behalf at conference/hearing.

No. You have the right to not speak at the conference/hearing. If the respondent chooses not to speak, the investigation will proceed, and their silence will not be used to their detriment.

Your failure to respond to the initiation of charges or attend your procedural interview shall in no way prevent the University from scheduling and conducting a Judicial Committee Hearing or a Administrative Conference in the absence of the accused student. Your decision not to participate in the process is not held against you; decisions are made based on the presented evidence in relationship to the policy standards in question.

The standard of evidence in the student conduct process is based on the Preponderance of Evidence standard. The preponderance of evidence standard is the burden of proof requirement that is used to determine whether it is more likely than not that a particular behavior or event took place and have caused a violation of the Code of Conduct. The burden of proof shall be on the complainant or University, whichever is applicable.

A disciplinary record shall reflect the nature of the charge, the disposition of the charge, the sanction assessed, and any other pertinent information.

Disciplinary records of students who were not assessed a sanction of suspension, expulsion, denial or revocation of a degree, and/or withdrawal of a diploma will be maintained by the Office of Student Conduct & Judicial Affairs for seven (7) years after the final disposition of the case in accordance with the University’s Records Retention Schedule. The University shall maintain a permanent written disciplinary record for every student assessed a sanction of suspension, expulsion, denial or revocation of a degree, and/or withdrawal of diploma.

Yes. You may appeal the decision of the Judicial Administrator by filing a written appeal, including a detailed explanation of the reason for the appeal consistent with the grounds for appeal outlined in Section IX of the Student Code of Conduct, within five business days after receiving written notification of the decision. An appeal may be granted on the following:

a) New information, not available at the time of the original hearing/conference, was discovered and such new information could affect the decision rendered in the original conduct case.

b) Procedural error that resulted in material harm or prejudice to the student (i.e., by preventing a fair, impartial, or proper hearing). Deviations from the designated procedures will not be a basis for sustaining an appeal unless material harm or prejudice results.

c) Appeals submitted on a claim that the sanction was excessively severe do not have bearing on the finding of “in violation” and relate only to the sanctions imposed.

An appeal is not an opportunity to re-hear the original conduct case and will not be granted based on a respondent’s disagreement with the outcome of the original conduct case.

You can submit your appeal here: https://cm.maxient.com/reportingform.php?TexasSouthernUniv&layout_id=4

You are responsible for knowing the rules and will be held accountable for violations despite a lack of awareness of a particular policy. A student admitted to the Texas Southern University accepts the responsibility to conform to all Texas Southern University rules and regulations. Proven failure to meet this obligation will justify appropriate disciplinary action including, but not limited to, expulsion, suspension, disciplinary probation, or warning. The University will make every reasonable effort to make the rules and regulations available. You are responsible for becoming familiar with them.

Failure to report or comply with the Office of Student Conduct & Judicial Affairs on any matter may constitute a separate violation of the Code and may result in further disciplinary action, such as a disciplinary hold being assessed to your student account. A disciplinary hold restricts a student’s ability to enroll in classes.

Yes. You will still be subject to the student conduct process at Texas Southern University because they are accused of violating the Student Code of Conduct. Remember that the Texas Southern University’s policy and procedures are separate from local, state, and federal laws. The outcomes between Texas Southern University’s disciplinary process and the court’s proceedings may vary because the standard of evidence is different.

The Family Educational Rights and Privacy Act (FERPA) protects a student’s right to privacy concerning their academic records and information. Student Conduct records are considered educational records governed under FERPA. Texas Southern University will not disclose any information without your written consent, with some exceptions as stated by FERPA. The University may, without the student’s permission, release certain information to parents or guardians of students under the age of 21 found responsible for violating any law, rule or university policy pertaining to drugs or alcohol.